What it looks like in practice
Ask a question, get an answer with its source – and an honest “not in your documents” when they don't contain the answer.
Many employees already turn to ChatGPT – and unintentionally upload internal documents to the cloud. Our AI assistant answers the same questions from your own documents: with a source you can check, on a machine in your own building.
Knowledge is your company's most valuable resource – but hardly anyone can find it when they need it.
Minutes, analyses and reports are scattered across folders and network drives. According to the McKinsey Global Institute (2012), knowledge workers spend nearly 20% of their working time looking for internal information or the right colleagues.
When experienced employees leave, they take their knowledge with them. New hires need months to get up to speed.
Anyone who needs an answer fast pastes contracts or minutes into public AI services. A real GDPR risk – and management usually never finds out.
Ask questions, get answers – with source references, in seconds, right in the browser.
Employees ask questions in plain language. The AI answers with substance and cites its sources.
In the default strict mode, the AI relies solely on your documents. If something isn't in there, it says so instead of guessing. A traffic light on every answer shows how well the passages match.
Understands meaning, not just keywords. Finds "budget cut" even when the document says "cost-saving measure".
PDF, Word, Excel, PowerPoint, CSV, text and Markdown – and even audio recordings are transcribed and indexed automatically.
Runs on your own server. No data ever leaves your network. No cloud, no external APIs.
Audit log, personal-data anonymization, deletion concept and GDPR documentation – designed for GDPR-compliant operation and ready for your data protection officer.
All employees access it through the browser. An admin manages users, roles and — if you wish — who gets to see which documents.
New AI models are installed with a single command. No dependency on any single vendor.
New employees ask the AI instead of their colleagues – from internal procedures to machine manuals. Onboarding gets noticeably faster.
New files are detected, processed and indexed automatically – without anyone having to think about it.
Ask a question, get an answer with its source – and an honest “not in your documents” when they don't contain the answer.
Installed and configured on site in one day – depending on volume, your documents are fully searchable within one to two days.
Your documents, minutes and analyses are indexed once. New files are added with a click.
Employees open the browser, type their question and get a precise answer – with a reference to the original source.
Every new document becomes part of the knowledge base. The more you feed in, the more valuable the system becomes.
The crucial difference: your data stays with you.
| Real KI Systems | Cloud AI services¹ | |
|---|---|---|
| Where your documents are processed | ✓ On your own machine in your company network | In the provider's data centers (EU or USA, depending on plan) |
| Access to your content | ✓ Only your company network – remote maintenance only with your approval, case by case | Provider acts as data processor (DPA required) |
| Internet during operation | ✓ Not required (works offline) | Required |
| Pricing model | ✓ One-time fixed price, no per-user fees – updates optional via support contract | Monthly subscription per user |
| Choice of model | ✓ Open models from various vendors, swappable | Defined by the provider |
¹ e.g. ChatGPT Business or Microsoft 365 Copilot, based on the providers' public information (as of September 2026). ChatGPT is a trademark of OpenAI; Microsoft 365 Copilot is a trademark of Microsoft Corporation.
Test first, then decide: you receive a written fixed-price quote – with no license or per-user fees.
You will receive a concrete fixed-price quote after the free initial consultation – tailored to your document volume, number of users and existing environment. Offered exclusively to businesses, self-employed professionals, public authorities and associations.
Hardware (GPU workstation) not included – currently approx. €1,600–2,000 depending on configuration; you will receive a specific recommendation in the initial consultation. Updates and maintenance are not included in the fixed price; they are available through an optional support and maintenance contract. Without it, the delivered version keeps running indefinitely.
Software development & automation: fixed price after a free analysis – small projects can often be delivered within a few days.
Minimal requirements – maximum benefit.
The AI assistant is often just the beginning. Wherever workflows eat up time, systems don't talk to each other or the right software simply doesn't exist, we make your business more efficient – with solutions tailored exactly to the way you work.
Tailor-made applications instead of Excel sprawl and isolated point solutions: internal tools, desktop and web applications – built around the way you work, not the other way round.
Eliminate recurring manual work: generating reports, transferring data, processing documents – it runs automatically, reliably, even at three in the morning.
Your systems finally talk to each other: we connect ERP, databases, Office and industry software – no more duplicate data entry and copy-paste.
Scattered data becomes a solid basis for decisions: automatically updated evaluations and dashboards instead of hours of copying things together.
Use AI where it really saves time: analyzing, classifying and transcribing documents – locally on your hardware and privacy-friendly, integrated into your existing workflows.
We look at your workflows, find the time sinks and prioritize by benefit. Honest recommendations instead of buzzword bingo – even when the answer is "you don't need that".
No off-the-shelf projects – but always the same reliable process.
Free initial consultation: where is time being lost? Which workflows are painful? We listen and take a close look.
You receive a concrete proposal with a fixed price – explained in plain language, no jargon.
We build, test and roll out – in short stages, so you see results early and can steer along the way.
We don't leave you alone after go-live: training, documentation and, if you wish, ongoing support under a maintenance contract.
Typical projects – many can be delivered within a few days.
Answers to the most important questions from IT managers and executives.
A normal desktop PC with an NVIDIA GPU is enough. No server room or rack required – a quiet PC under a desk will do. Cost: currently approx. €1,600–2,000 depending on configuration and market prices.
Yes, completely. After the one-time installation (downloading the models), no internet connection is needed anymore. Ideal for companies with strict network policies.
On-site installation: one day. Processing your documents: one to two days, depending on volume. Then acceptance test, introduction and sign-off – you are usually productive within a week.
Yes – this is one of the biggest practical benefits. New employees ask the AI directly and get answers from your own documents, with source references to read up on. This takes pressure off experienced colleagues and shortens onboarding considerably.
Employees only see their own conversations; the administrator can view all of them. Logins, chat usage (without the content of questions), uploads and admin actions such as user and permission changes, deletions and backups are recorded in the audit log. The admin can remove accounts, reset passwords and control who sees which documents.
Not if you don't want them to. You group documents into areas, such as HR or management, and block those areas for individual employees. Blocked content then appears neither in their answers nor in sources, search or file view. Administrators still see everything; every change to the restrictions is recorded in the audit log.
No. The system mirrors the folders you choose at regular intervals and processes new files automatically – your filing structure stays as it is. SharePoint content can be included via export, Markdown notes (e.g. from Obsidian) can be imported. Other systems can be connected via the programming interface.
There is no limit on user accounts. How many employees can ask at the same time without waiting depends on the GPU: several questions are answered in parallel, further ones queue briefly. We size the hardware to your headcount in the initial consultation – and the pilot shows it with your real users.
It can be wrong – which is why, by default (strict mode), it relies solely on your documents and says openly when they contain nothing on the subject. In our test, it declined every question the documents could not answer instead of guessing. Every answer shows the original source and a traffic light indicating how well the passages match; you can check important statements with one click. Try it in the demo: ask something your documents don't cover. (Technically, the search combines meaning and keywords and re-sorts the hits with a reranker.)
Gladly – it's often the small automations (reports, data transfers, document processing) that bring the fastest time savings. After a free initial consultation you receive a fixed-price quote; many of these projects can be delivered within a few days.
Yes. We complement your team on a per-project basis wherever time or specialist knowledge is short. Software we develop specifically for you is handed over cleanly with documentation, source code and training – your IT can keep working on it. The AI assistant comes with a perpetual license and keeps running even without a maintenance contract.
Built with proven open-source technologies
Free demo or a no-obligation initial consultation – tell us where you are losing time.
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