An AI assistant that chats with your documents, meeting minutes and reports – running entirely on your own server. And wherever software is missing or workflows eat up time: we build and automate until it runs.
Knowledge is your company's most valuable resource – but hardly anyone can find it when they need it.
Meeting minutes, analyses, reports – scattered across folders, network drives and inboxes. Nobody has the full picture.
Employees spend 20% of their working time searching for information that is already documented somewhere in the company.
When experienced employees leave, they take their knowledge with them. New hires need months to get up to speed.
Ask questions, get answers – with source references, in seconds, right in the browser.
Employees ask questions in plain language. The AI answers with substance and cites its sources.
Understands meaning, not just keywords. Finds "budget cut" even when the document says "cost-saving measure".
PDF, Word, Excel, PowerPoint, CSV – and even audio recordings are transcribed and indexed automatically.
Runs on your own server. No data ever leaves your network. No cloud, no external APIs.
Audit log, personal-data anonymization, deletion concept – all built in. Ready for your data protection officer.
All employees access it through the browser. An admin manages users, roles and — if you wish — who gets to see which documents.
Every answer shows how certain the AI is: high, medium or low. Transparency instead of a black box.
New AI models are installed with a single command. No dependency on any single vendor.
New employees ask the AI instead of their colleagues – from internal procedures to machine manuals. Onboarding takes days instead of weeks.
New files are detected, processed and indexed automatically. The knowledge base stays up to date without anyone having to think about it.
Ask a question, get an answer with source reference – in seconds.
From installation to the first answer in under 2 hours.
Your documents, minutes and analyses are indexed once. New files are added with a click.
Employees open the browser, type their question and get a precise answer – with a reference to the original source.
Every new document becomes part of the knowledge base. The more you feed in, the more valuable the system becomes.
The crucial difference: your data stays with you.
| Real KI Systems | ChatGPT / Copilot | |
|---|---|---|
| Data location | ✓ Your server (on-premises) | ✗ Cloud (USA) |
| GDPR | ✓ Fully compliant | ✗ Problematic |
| Running costs | ✓ €0 / month | ✗ €20–30 / user / month |
| Uses your company knowledge | ✓ Indexed automatically | ✗ Manual uploads |
| Source references | ✓ Automatic, with link | ✗ Not available |
| Internet required | ✓ No (works offline) | ✗ Yes (mandatory) |
| Choice of model | ✓ Freely selectable | Fixed |
| Audio transcription | ✓ Built in (Whisper) | ✗ Not possible |
A one-time investment instead of endless subscription fees. No hidden charges.
All prices are net and exclusive of statutory VAT. Offered exclusively to businesses, self-employed professionals, public authorities and associations.
Hardware (GPU workstation) not included – currently approx. €1,600–2,000 depending on configuration; you will receive a specific recommendation in the free initial consultation. Optional monthly support from €390/month.
Software development & automation: fixed price after a free analysis – small projects are often delivered within a few days.
Minimal requirements – maximum benefit.
The AI assistant is often just the beginning. Wherever workflows eat up time, systems don't talk to each other or the right software simply doesn't exist, we make your business more efficient – with solutions tailored exactly to the way you work.
Tailor-made applications instead of Excel sprawl and isolated point solutions: internal tools, desktop and web applications – built around the way you work, not the other way round.
Eliminate recurring manual work: generating reports, transferring data, processing documents – it runs automatically, error-free, even at three in the morning.
Your systems finally talk to each other: we connect ERP, databases, Office and industry software – no more duplicate data entry and copy-paste.
Scattered data becomes a solid basis for decisions: automatically updated evaluations and dashboards instead of hours of copying things together.
Use AI where it really saves time: analyzing, classifying and transcribing documents – locally on your hardware and GDPR-compliant, integrated into your existing workflows.
We look at your workflows, find the time sinks and prioritize by benefit. Honest recommendations instead of buzzword bingo – even when the answer is "you don't need that".
No off-the-shelf projects – but always the same reliable process.
Free initial consultation: where is time being lost? Which workflows are painful? We listen and take a close look.
You receive a concrete proposal with a fixed price – explained in plain language, no jargon and no fine print.
We build, test and roll out – in short stages, so you see results early and can steer along the way.
We don't leave you alone after go-live: training, documentation and support for as long as you need it.
Typical projects – often delivered within a few days, with measurable time savings from day one.
Answers to the most important questions from IT managers and executives.
A normal desktop PC with an NVIDIA GPU is enough. No server room or rack required – a quiet PC under a desk will do. Cost: currently approx. €1,600–2,000 depending on configuration and market prices.
Yes, completely. After the one-time installation (downloading the models), no internet connection is needed anymore. Ideal for companies with strict network policies.
About 1–2 hours: install the software, feed in your documents, create users. Ready for use the same day.
Yes – this is one of the biggest practical benefits. New employees ask the AI directly and get answers from your own documents, with source references to read up on. This takes pressure off experienced colleagues and shortens onboarding considerably.
Every user only sees their own conversations. An audit log records all actions. The admin has full control and can block users if necessary.
Obsidian vaults can be connected directly as a knowledge source. For SharePoint, documents can be exported and indexed. The open API allows further integrations.
The system scales: a more powerful GPU for 10–20 users, PostgreSQL migration for 20+ users. The architecture is prepared for it. You don't have to start from scratch.
The AI uses hybrid search (semantic + keyword) with a reranker. Every answer shows its confidence (high/medium/low) and the original source. You can verify any answer at any time.
Gladly – it's often the small automations (reports, data transfers, document processing) that bring the fastest time savings. After a free initial consultation you receive a fixed-price quote; many of these projects are delivered within a few days.
Yes. We complement your team on a per-project basis wherever time or specialist knowledge is short – and we hand over cleanly: with documentation, source code and training. No dependency, no vendor lock-in.
Built with proven open-source technologies
Free demo or a no-obligation initial consultation – tell us where you are losing time.
Or directly: real-ki@mailbox.org · +49 1512 9655905 · 💬 WhatsApp